A new setting has been added to the Funding Source named “Send Time In/Out (Procedure Level). In a prior release we added Send Time In/Out (Claim Level). You can now send Session times on the procedure level and/or the claim level, depending on the payer requirements.

This new setting will send the Session times, in 24-hour format on the procedure level to either Kareo or PracticeSuite. This will be included in Loop 2400 on the Line Note segment of the claim.  The prior setting added in the May Release sends these times on the claim level in Loop 2300 (Claim Note - NTE segment)

A few notes if this setting is enabled:

If your Funding Source is set to have Sessions combine (Batch Sessions on Sign Off is checked on the Funding Source)

• Sessions will be combined using the same logic as prior.
• Session procedures with the same Procedure Code on separate sessions, will no longer be      combined. They will be separate line items.
• If one session has multiple codes, the same time in/out will be used for all codes on that session.

A new feature allows you to attach files to the Student record in TotalABA and then send them to the Parent Portal for viewing. This feature is available upon request by those that are using the Parent Portal. Here is a video with the instructions on how to use the feature:

From TotalABA:

https://www.screencast.com/t/LSnA8T4Cj

From the Parent Portal

https://www.screencast.com/t/nJysHyHL

NOTE: If you would like this functionality added to your parent portal, please email [email protected].

In our last release, we added the functionality to edit recurring appointments. In this release, we have enhanced the prompt you get when saving the appointment:

On the Graph Treatment Goals screen, you can now select whic Treatment Goals print based on Category and Subcategory. This will allow you to easily filter targets that are setup as separate Treatment Goals in order to view the results in a graphical manner.

This item applies only to those using Payroll and using the Time Clock to clock into Sessions. You will notice that a new Session option has been added to the Time Clock. This feature allows you to clock out and then clock into the same session later in the day if needed. For example, if an extended break is taken during the session. Prior to this release a new Session would need to be created to clock back in.

To use this feature, clock out of the Session. When you clock back in select the Appointment and the Session that you wish to clock into. The system will create a second time block on the Session for the second clock in.

The Time In on the Session will be equal to the time of the original clock in. The Time out will be equal to the last clock out time. Any time where the staff was not clocked in will be set in the Non-Billable Minutes field.

NOTE: If you want the system to behave as it did prior to the release, simply do not choose a Session when you clock back in.

Payroll Administrators can now submit timesheets for approval for other staff members. Prior to this update, this could only be done from the Timesheet Approval section.

When creating phase change lines or transitions for graphs, you now can set the line type to Solid or Dotted. There is a new Line Type field on the Student Therapy Note (Transition) and the Phase Change screen that controls this.

Administrators now can now delete Treatment Plan approvals if there was a mistake. Click on the Treatment Plan Approval and then press the Delete button.

If there are multiple Session Approvals on a Session, they will now all print on the Session print page.